Reports?to：?Director,?Vogmask?China
Job?Purpose
The?Executive?Assistant?to?Director?oversees?a?high?volume?of?projects?on?behalf?of?the?Vogmask?team?and?the?wider?RBMJ?Company.?He/?She?has?the?ability?to?manage?multiple?assignments?simultaneously,?manage?administrative?details?and?take?charge?of?special?projects?to?help?ensure?the?success?of?this?fast-moving?group.
The?Executive?Assistant?provides?administrative?support?ensuring?that?all?Vogmask?issues?are?kept?abreast?of?current?affairs?and?relevant?issues?pertaining?to?the?Company.?The?Executive?Assistant?will?provide?a?professional,?efficient?and?courteous?first?point?of?contact?for?those?wishing?to?have?dealings?with?Vogmask.
Responsibilities
?Coordinates?with?all?Department?Leads?&?employees?as?directed?to?support?the?completion?of?business?priorities
?Attend?internal?working?group?meetings?as?required:?prepare?agendas,?take?minutes,?circulate?action?lists,?identify?follow-?up?actions?and?’owners’;?follow-up?progress
?Oversees?executive?calendars?and?schedules,?ensuring?that?the?Executive?is?well?organized,?well?prepared?and?on?time
?Proactively?utilize?company-wide?administrative?&?IT?systems?and?set?up?and?maintain?electronic?systems?and?databases?as?necessary,?to?improve?efficiency.
?Carries?out?research?assignments?from?a?wide?range?of?sources?and?suppliers?–?continuously?searching?for?the?latest?advancements?in?technology,?market?intelligence,?and?customer?service?best?practices
?Manages?daily?itineraries,?complex?travel?and?contact?databases
?Prepares/drafts?presentations,?briefing?notes?and?correspondence?using?own?initiative?and?templates?as?required:?e.g.?collating?information/recommendations?from?senior?officers?and?summarizing?into?a?key?briefing?document?for?Executive.
?Liaises?with?all?levels?of?management?and?staff?to?coordinate?meetings,?conference?and?event?details
?Generates?and?distributes?internal?documents?and?reports?as?requested.
?Receive?and?welcome?visitors?(many?of?whom?are?of?a?senior?level?and?from?outside?the?company)?on?behalf?of?Executive.
?Ensures?the?completion?of?beginning-of-day?monthly?sales?totals?for?Director?to?report?to?management,?end-of-day?sales?reports?for?Director?and?Company?CEO?to?review?and?monthly?commissions?reports?for?CEO?to?review?and?sign?off.
?The?above?is?not?an?exhaustive?list?of?duties.?The?post-holder?may?be?asked?to?take?on?different?tasks?as?required?and?all?employees?are?expected?to?work?collaboratively?to?support?the?overall?work?of?the?Colleague.