Responsibility:
OFFICE?ADMINISTRATION
Provide?high?quality,?prompt?office?administration?management,?including?but?not?limited?to:?Reception;?Office?Express?and?Letter;?Security;?Office?Suppliers;?Equipment?and?Inventory;?Cleaning?and?Maintenance?Services;?Office?Decoration;?Car?Management;?Travel?Management;?IT?Support,?etc.
Purchase?and?vendor?management.?Evaluate?service?vendor’s?performance?and?provide?effective?and?reliable?customer?services?with?the?Admin?budget.
COST?MANAGEMENT
Prepare?annual?administration?budgets;?Conduct?expense?claim?and?provide?analysis?report?as?per?request;?ensure?all?the?actual?expenses?are?complied?with?the?company's?direction?and?guidelines
EXPATRIATES?SUPPORT??
Provide?all?kinds?of?support?to?expatriates,?including?but?not?limited?to:?visa?issue,?apartment?prepare,?business?trip?support,?etc.?Ensure?them?to?work?safely?and?legally.
DATA?MANAGEMENT
Maintain?records,?prepare?reports/analysis,?and?manage?systems?relative?to?the?work,?in?line?with?company's?requirements?and?regulations.?
Ensure?Business?License?and?other?certifications?timely?updated?according?to?the?government’s?regulations.
PROCESS?AND?RISK?MANAGEMENT
Assist?Manager?to?improve?and?implement?all?the?HR&Admin?related?policies?and?processes?in?line?with?company’s?operation?and?development,?ensure?compliance?with?local?laws?and?regulations?to?avoid?risk?for?the?company.
Coordinate?various?HR&Admin?related?programs,?in?order?to?enhance?the?organization's?human?resources?and?make?sure?company's?smooth?operation.
OTHERS?
Arrange?company?activities?and?build?up?a?safe?and?healthy?working?atmosphere.
Provide?other?Admin?and?executive?secretary?support?to?management?team?members?as?request.
Assist?other?HR?and?administration?programs?and?activities.
Assist?manager?to?coach?and?motivate?team?members?to?achieve?individual?KPI’s.
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Requirement:
Bachelor?degree?or?above.
Fluent?Japanese?both?in?speaking?and?writing.?Basic?English.????/Fluent?English?both?in?speaking?and?writing.
??
At?least?5?years?experience?in?Admin?function.
Team?management?experience?is?preferred.
Communication?skills
Systematic?thinking
Familiar?with?government?labor?policies,?laws?and?regulations
Skilled?user?for?Microsoft?Office?applications
Teamwork?spirit